About the role
Skills/Requirements: 5+ years combined bookkeeping and virtual/executive assistant experience (start-up, SME, or remote-first environment) Solid knowledge of double-entry bookkeeping, reconciliation, and financial reporting Direct experience with QuickBooks, Xero, Wave, or similar cloud accounting platforms Proven track record managing executive calendars, inboxes, and workflows across time zones Proficiency with Google Workspace/Microsoft 365 and tools like Notion, Asana, or ClickUp Comfortable building structure from scratch and working with minimal oversight Degree required; full-time, 8–5 Responsibilities: Own the full bookkeeping cycle (chart of accounts, journal entries, monthly close, reconciliation) Prepare monthly P&L, balance sheet summaries, and cash flow reports Manage AP/AR end-to-end and support audit-readiness Manage executive inboxes/calendars with full autonomy Build internal filing systems, SOPs, and admin documentation Handle vendor relationships, procurement, travel, and expense reporting Identify and fix gaps in admin/financial workflows
Our vetted-funnel guarantee
- Screened, trained, and KPI-aligned before placement
- 90-day accountability loop with both founder and talent
- Replacement guarantee if it's not the right fit