About the role
Key Responsibilities: Financial Management & Bookkeeping: Own the full bookkeeping cycle: chart of accounts, journal entries, monthly close, reconciliation Prepare monthly P&L statements, balance sheet summaries, and cash flow reports for leadership Manage accounts payable/receivable end-to-end: invoicing, vendor payments, aging reports Support audit-readiness; flag discrepancies in real time Administrative Operations & Executive Support: Manage executive inboxes and calendars with full autonomy Build and maintain filing systems, SOPs, and admin documentation from scratch Process Building & Operational Delivery: Identify workflow gaps and design/implement improvements Support onboarding of new tools/systems/team members Requirements: 5+ years combined bookkeeping and VA/executive assistant experience (startup, SME, or remote-first environment preferred) Solid double-entry bookkeeping, reconciliation, and financial reporting knowledge Direct experience with QuickBooks, Xero, Wave, or equivalent Proven track record managing executive calendars/inboxes across time zones Proficiency with Google Workspace/Microsoft 365 and tools like Notion, Asana, or ClickUp
Our vetted-funnel guarantee
- Screened, trained, and KPI-aligned before placement
- 90-day accountability loop with both founder and talent
- Replacement guarantee if it's not the right fit